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ISO: 9001 : 2015 Certified Company
Streamlining Vendor Document Management With a Cloud-Based System
Managing hundreds of vendors across multiple projects is challenging—especially when documents, compliance forms, and bills come in through email, courier, or scattered offline channels. One of our clients faced exactly this problem.
The Challenge
The client struggled with:
- Large vendor base working across many ongoing projects
- Manual handling of documents, bills, and compliance files
- Multiple approval levels causing delays
- Dependency on courier services for physical documents
- Slow vendor billing and payout cycles
- No centralized, searchable repository for documents
They needed a faster, more transparent, and more organized way to manage vendors and their paperwork.
Our Solution: A Cloud-Based Multi-User Document Management System
JBMatrix Technology Pvt. Ltd. built a comprehensive Document Management & Vendor Workflow System designed for high-volume document operations.
Key Capabilities
-
Centralized Document Storage
All vendor-related files—bills, compliance documents, project files—are uploaded and stored securely in the cloud. -
Multi-Level Approval Workflow
Project managers, finance teams, and senior management can approve documents digitally through defined workflow stages. -
Vendor Billing & Payout Management
Bills are submitted, verified, and approved digitally, reducing processing time and improving accuracy.
-
On-Demand Download
All documents are instantly accessible—no waiting for emails or physical dispatch. -
Multi-User Access
Different departments and project teams can collaborate in real-time with proper access control.
Impact Delivered
60–70% Faster Vendor Billing
Digital submission and approvals drastically cut down delays.
Zero Courier Dependency
The client eliminated courier costs completely and avoided lost or delayed documents.
Organized & Searchable Document Repository
Everything is stored securely and can be retrieved in seconds.
Compliance Accuracy Improved
No missing documents—every vendor’s compliance checklist stays updated.
Increased Transparency Across Departments
Real-time status tracking made vendor management smooth and error-free.
ISO: 9001 : 2015 Certified Company
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