Document Management System
Document Management
Organize, Manage and Secure Your Business Documents
JBMatrix develops Document Management Systems (DMS) that help organizations digitally store, organize, search, share and manage business documents.
A centralized document management platform can reduce dependency on physical files, scattered folders and uncontrolled document copies.
What Is a Document Management System?
A DMS can provide:
A Document Management System is software that enables organizations to digitally manage documents throughout their lifecycle.
Centralized Document Storage
Folder & Category Management
Document Search
Version Control
User Permissions
Document Sharing
Approval Workflows
Document History
Expiry Notifications
Document Download
Audit Trails
Documents You Can Manage
Document Security
Business documents often contain confidential information. Our systems can implement:
Role-Based Access
User Permissions
Department-Level Access
Secure Authentication
Activity Logs
Controlled Document Sharing
Backup Strategies
Document Workflow
Documents can move through defined workflows:
Upload
Review
Approval
Publish
Version Update
Archive
Why Use a Document Management System?
A centralized DMS can help businesses:
A centralized document management system helps organizations
manage, secure and access business documents more efficiently
while improving control over the entire document lifecycle.
Reduce Paper Dependency
Find Documents Faster
Improve Document Control
Reduce Duplicate Files
Track Document Versions
Improve Approval Processes
Control Access to Sensitive Information
Frequently Asked Questions
DOCUMENT MANAGEMENT SYSTEM — FAQWhat is a Document Management System?
A Document Management System, or DMS, is software used to organize, store, retrieve, control and manage digital business documents within a structured environment.
What types of documents can be stored in a DMS?
A DMS can manage business documents such as contracts, invoices, purchase documents, employee records, policies, drawings, certificates, project documents and other digital files.
Can document access be restricted?
Yes. Role-based permissions can be configured so that users can access documents according to their department, role, responsibility or other authorization rules.
Can users search for documents?
Yes. Documents can be categorized and indexed using appropriate metadata so authorized users can locate required information more efficiently.
Can a DMS maintain document versions?
Version-management functionality can be implemented to maintain updated documents while providing an appropriate history of previous versions according to project requirements.
Can a Document Management System integrate with ERP?
Yes. A DMS can potentially integrate with ERP, CRM, workflow and other business systems so documents can be associated with relevant transactions, customers, employees, projects or processes.
Is a DMS suitable for companies with multiple offices?
Yes. A centralized web or cloud-based DMS can help authorized teams across multiple locations access and manage business documents through a controlled platform.